Payroll Consultant

Company: Apex Systems
Location: Redwood City
Posted on: October 18, 2024

Job Description:

Client: Sister Company to Fortune 100 CompanyTitle: Payroll ManagerLocation: Redwood City, CA - HybridContract Duration: 6 Months + Potential to extendYears of Experience Required: 7+ years of Payroll Consulting experienceJob Description:Our Client is seeking an experienced and detail-oriented Payroll Director to manage and assist in payroll-related projects. This position will be based on-site in Redwood City, CA, and will focus on resolving payroll discrepancies, ensuring tax compliance, and administering 401(k) corrections. The Payroll Director will spend 70% of their time leading payroll projects, with a strong emphasis on payroll corrections and historical tax issues.Key Responsibilities:Payroll Projects (70% Focus)

• Lead payroll projects focused on resolving historical payroll discrepancies, including taxation issues from prior years and 401(k) corrections.
• Collaborate with internal teams and external consultants to address payroll errors and compliance issues.
• Implement process improvements to enhance payroll accuracy and ensure compliance with federal and state regulations.Process Improvement
  • Develop and implement strategies for improving payroll processes.
  • Ensure all payroll processes align with company policies and legal requirements, reducing the risk of future discrepancies.Tax Compliance & Auditing
    • Ensure accurate tax reporting and compliance with multi-state payroll tax regulations.
    • Assist in payroll audits with cross-functional accounting teams.
    • Manage year-end tax filings and ensure W-2s and 941s are accurately prepared.Payroll Operations (30% Focus)
      • Oversee the accurate and timely processing of payroll using Workday and ADP systems.
      • Review and approve payroll entries, adjustments, and corrections as needed.
      • Resolve payroll system issues, ensuring timely resolution and minimal disruption to payroll cycles.Reporting & Analysis
        • Prepare and present reports on payroll project progress, compliance efforts, and payroll data to the Assistant Controller.
        • Conduct data analysis to identify trends and provide insights into payroll performance and improvements.
        • Work closely with HR, finance, and benefits teams to ensure payroll corrections are processed accurately.
        • Provide leadership and guidance to the payroll team, fostering a collaborative and compliance-focused environment.Qualifications:
          • Experience: 7+ years of payroll experience with extensive expertise in payroll corrections, tax compliance, and 401(k) administration.
          • Education: Bachelor's degree in Accounting, Finance, or a related field.
          • Payroll Systems Expertise: Proficiency in Workday Payroll, ADP SmartCompliance, Google Drive/Google Suite, Slack.Skills:
            • Extensive experience in resolving payroll discrepancies and handling payroll corrections.
            • Strong knowledge of multi-state payroll tax regulations and 401(k) plan administration.
            • Excellent analytical, organizational, and problem-solving skills.
            • Advanced proficiency in Excel for payroll data analysis.Preferred:
              • Experience managing payroll for large, multi-state organizations.
              • Knowledge of payroll accounting and integration with financial systems.
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Keywords: Apex Systems, Milpitas , Payroll Consultant, Human Resources , Redwood City, California