Digital Collections Archivist

Company: Stanford University
Location: Palo Alto
Posted on: November 6, 2024

Job Description:

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Digital Collections Archivist. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to and in the key word search box, indicate Requisition # 104942.A cover letter and resume are required for full consideration.

• WORKING TITLE: Digital Collections Archivist
• JOB TITLE: Librarian 1
• JOB CODE: 1781
• GRADE: G
• EXEMPTION: Exempt
• SALARY RANGE: $81,546-$98,456
• TERM: Continuing
• WORK ARRANGEMENT: HybridThe Hoover Institution Library & Archives (HILA) at Stanford University is hiring a Digital Collections Archivist. The successful candidate will have the opportunity to play a key role in supporting the discovery and access of HILA's digital collections by carrying out workflows for the optimization, preservation, and dissemination of digital assets. We are looking for candidates who thrive in a collaborative work environment and are enthusiastic about implementing technology to improve the online use of digital content. This is a hybrid role based in Stanford, CA with a minimum of three days/week on campus, subject to operational need.JOB PURPOSE:The Digital Collections Archivist will play a key role in supporting the online discovery and access of HILA's digital collections by carrying out workflows for the creation, optimization, preservation, and dissemination of digital assets, which consist of library materials and archival collections in a mix of formats, languages, and content types. Reporting to the Digital Services Manager and situated within HILA's Description department, the Digital Collections Archivist will assist in planning, coordinating, and troubleshooting digitization tasks and projects, liaising with colleagues in Description, Preservation, Engagement, and Digital Imaging. They will prepare, enhance, and ingest files for permanent preservation and online access, and support workflows for metadata creation and enhancement. Candidates should demonstrate experience in a broad range of digitization tasks, knowledge of archival principles and practices, and familiarity with project management tools and methods. To succeed in this role, candidates should have effective interpersonal and communication skills, an appreciation of diverse historical perspectives, and the ability to adapt to change in a highly collaborative environment.CORE DUTIES*:
  • Coordinate with internal and external stakeholders to maintain the flow of collection materials throughout the digitization workflows and project lifecycles, from design to completion, under the guidance of the Digital Services Manager.
  • Monitor production progress on a weekly basis, communicate project status and metrics, and maintain overall project documentation as required.
  • Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment.
  • Under consultative and/or self-initiated direction, prepare digitized and born-digital objects for ingestion into digital repositories using standard and specialized software.
  • Contribute to the organization, description, and dissemination of digital assets.
  • Contribute to digital object optimization, including the generation and quality assessment of OCR, speech-to-text, and other machine-learning text recognition output.
  • Troubleshoot software errors and liaise with support staff.
  • Perform quality control checks on digitized materials and contribute to quality control policies.
  • Work with the project team to communicate project outputs through blog posts, social media, and internal communication channels.
  • Provide reference support, technical guidance, and training.
  • May assist with the archival processing and/or review of physical collection materials as part of digitization project workflows.
  • May assist with reading room operations, staff the reference desk, and enforce reading room rules and security.
  • Collaborate with Library & Archives staff and the larger Stanford community on education and outreach activities to promote the use of the digital collections.
  • May supervise other support staff and student assistants.MINIMUM REQUIREMENTS:Education & Experience:Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a library, or a combination of education and relevant experience.Knowledge, Skills, and Abilities:
    • Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
    • Evidence of strong interpersonal skills and the ability to work with a wide variety of people.
    • Effective problem solving, analytical and organizational skills.
    • Demonstrated broad knowledge of library discovery environments, office automation software, and online resources.
    • Ability to quickly learn and use print and online tools and resources and in area of specialization.
    • Evidence of strong verbal and written communication skills.Preferred/Desired Knowledge, Skills, and Abilities:
      • Familiarity with digital imaging and/or AV digitization quality standards and their implementation in production environments.
      • Demonstrated experience cataloging, converting, migrating, and bulk uploading digital assets, including still images, sound recordings, moving images, and born-digital material.
      • Broad knowledge of digital repository functions, services, and requirements.
      • Demonstrated experience with data migration, digital repository system-ingestion, and metadata mapping. In particular, demonstrated experience running quarantine checks, checksum reports, and format validation with tools such as DROID.
      • Knowledge of metadata schemas including Dublin Core and MARC and metadata encodings including EAD and METS.
      • Experience creating, editing, and executing scripted data transformations in XML and JSON, command-line tools, and basic Python and bash scripting preferred.
      • Reading knowledge of a language other than English, particularly one of the following: Chinese, Japanese, Russian, Arabic, Persian, German.PHYSICAL REQUIREMENTS:
        • Constantly sit, perform desk-based computer tasks.
        • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
        • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
        • Rarely use a telephone, operate hand controls.
        • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.WORKING CONDITIONS:
          • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold;
          • May require some evening and weekend work across multiple time zones in support of the project.
          • Opportunities for a hybrid work schedule negotiable.WORK STANDARDS:
            • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
            • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
            • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .The expected pay range for this position is $81,546-$98,456 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for YouImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
              • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
              • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
              • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
              • Discovery and fun. Stroll through historic sculptures, trails, and museums.
              • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.The Hoover Institution at Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Keywords: Stanford University, Milpitas , Digital Collections Archivist, Accounting, Auditing , Palo Alto, California